University Calendar
University Calendar
The University Calendar is a snapshot of the officers, staff and structure of the University of Oxford and its constituent colleges and is correct at the point of publication.
University of Oxford Calendar: current online version [PDF file; opens in new window]
The online edition for Hilary and Trinity term omits the Council and committee memberships section in favour of links to the online record of such memberships, which are kept up to date. The Michaelmas term edition includes that section in full, with the caveat that it is not updated and the online record should be consulted for updated information.
University Calendar: online edition
The online edition of the University Calendar is accessible to members of the University with a Nexus single sign-on. It is updated after the end of each term. SharePoint restricts the online edition to only those readers with a current University single sign-on account; we are unfortunately unable to provide access to anyone without such an account. If there is information that you need from the University Calendar and you cannot access it, please email us and let us know what information you are looking for, and we will do our best to help.
Back issues of online edition
The online edition has been published each term since 2019–20 and back issues are now available below.
University Calendar: print edition
Until 2024/25 the Calendar was published by OUP. They have decided not to continue printing it on behalf of the University and so we have made arrangements to have copies printed in house.
A few copies of the Calendar will be printed and distributed at no charge to Legal Deposit libraries, archives and University officers who have previously received one each year. If you believe that you should be on the gratis list but aren't receiving copies, please email gazette@admin.ox.ac.uk.
We have also made arrangements to offer a printed copy for sale via the University’s online store. The cost of the 2025/26 printed edition of Calendar will remain £25; no postage cost will be applied to orders for distribution within the collegiate University, but orders for external delivery will incur a postage cost. If you are ordering a copy for external delivery please ensure that you select the appropriate postage type for purchase.
Please note that the online edition of the University Calendar will remain freely accessible to members of the University with a single sign-on account. There is no longer any content in the print edition which is not available in the online edition. The only purpose of purchasing a print copy would be for archival and offline reference.
If you would like to purchase a print copy of the University Calendar, please purchase via the University’s Online Stores by noon, 31 August 2025. Orders placed after this date will be held until and unless sufficient numbers of orders have been received to allow a further print run.
To be added to a mailing list for reminders to order the new edition of the Calendar once orders open each year, please email gazette@admin.ox.ac.uk.
Back issues of print edition
OUP has back issues of some print editions of the Calendar prior to 2024/25 in stock; please see their online store to order.
If you need a copy of the print edition for 2024/25, please email us at gazette@admin.ox.ac.uk to let us know. We can order another print run once we have at least 10 copies on order; unfortunately, it's not cost efficient for us to reopen the print order for fewer copies. We are keeping a list of requests so that we can put in an order once we have enough.
Updates and corrections to the University Calendar
Requests for updates to information published in the University Calendar are sent out once per term. In Michaelmas and Hilary terms, requests are sent out in 3rd week, with a deadline in 6th week. In Trinity term requests are sent out in 8th week, with a deadline in 11th week. To add recurring reminders to your Outlook calendar, click here: Michaelmas term reminder, Hilary term reminder, Trinity term reminder.
If any individual spots an error in their own (or another's) listing at any other time, they should email gazette@admin.ox.ac.uk. The online and print editions will then be corrected at the earliest opportunity.
University Calendar guidance for approvers
If you have been asked to approve the information published in the University Calendar for your division, department, college, or institution, please see the guidance below, which explains what information we require and how to provide it (Nexus sign-in required). If you have further questions about the process, please email gazette@admin.ox.ac.uk.
University Calendar guidance for approvers
Slides from the Michaelmas 2022 training session for approvers
